Clinosa is the operations layer for veterinary teams — sitting alongside your PMS to track approvals, payments, follow-ups and portal activity. So reception, nurses and vets always know what needs attention next.
Clinosa sits alongside your PMS and powers both sides of the floor — reception keeps the queue clean, clinical never writes a follow-up from blank.
After 8 weeks with Clinosa, the clinics we work with see fewer dropped estimates, faster payment turnaround, and a queue that empties itself.
Your PMS holds the medical record. But the work that surrounds it — chasing approvals, payments, follow-ups, portal messages — has spread across calls, emails, and browser tabs. The team feels stretched, and clients fall through gaps.
See how Clinosa addresses thisClinosa replaces the spreadsheet, the WhatsApp group, and the sticky notes — with a connected workspace your reception, nurses, and vets share.
A single ranked list of what needs a person today — across estimates, payments, follow-ups, portal messages, and no-show risk.
Send, recall, and track treatment estimates through draft → viewed → approved → deposit, with automatic owner reminders.
See every unpaid invoice in one view, ranked by age and value. Send reminders, take card payments, capture deposits — without leaving Clinosa.
Every discharge, recheck, and vaccine reminder is a tracked task. AI drafts the message in your clinic's voice; a person approves and sends.
A timeline of what owners are doing in the portal — viewing estimates, signing consents, paying invoices, sending messages — visible to your whole team.
A compact view of the day, with confirmation status, intake completion, and any portal activity that's relevant to each visit.
The same workflow, on both sides. The clinic stays in control; owners get clarity in their pocket.
Clinosa drafts intake summaries, follow-up messages, and discharge notes in your clinic's voice — and ranks today's attention queue by urgency. Every output is review-first.
Hi Anna — checking in on Milo after Wednesday's procedure. How is he doing with the new pain relief schedule? If you're seeing any swelling, lethargy, or reduced appetite, please reply here or call us.
Suture check is booked for Tuesday 14:30 — let us know if you need to rearrange.
From the owner's intake form and prior notes — a one-paragraph brief for the vet.
Plain-English explanations attached to every estimate, so owners understand what they're approving.
Owner-friendly discharge notes pulled from procedure details, ready for the vet to refine.
Items in your queue ranked by urgency, age, and client-side signal — surfacing what to handle next.
Put an end to working in silos.
Clinosa lets reception, nurses, vets and practice managers collaborate on one live dataset. Real-time analytics power weekly reviews; CSV export is one click.
Clinosa connects to common UK practice management systems. We import owner contacts, sync appointments, and keep the medical record where it lives today.
Clinosa starts where clinics feel the most pressure: client requests, estimates, payments, follow-ups, prescriptions, and daily attention. From there, the platform expands into intelligence, automation, AI assistance, integrations, and full practice operations.
The client-facing layer for requests, approvals, payments, forms, and communication.
Give clients one place to handle pet-related workflows: intake, consent, estimate approvals, invoice payments, secure messages, lab-result sharing, communication preferences, and follow-up actions. The goal is to reduce front-desk pressure while giving clinics a cleaner client experience.
The operational visibility layer for what needs attention today.
Clinosa Intelligence turns clinic activity into attention queues, rankings, dashboards, payment health, schedule pressure, clinical queues, workload signals, and workflow summaries. It helps the team see what is waiting, what is risky, and what should be handled next.
The rule engine that follows up when the clinic would normally have to remember.
Automations help trigger reminders, payment follow-ups, estimate nudges, no-show recovery, post-visit follow-ups, prescription request routing, and staff tasks. The system is designed so clinics can control what runs, what requires review, and what should stay manual.
The role-aware assistant for asking questions about clinic operations.
Ask Clinosa lets teams ask questions about their own clinic data: overdue payments, pending estimates, prescription queues, client follow-ups, workload, and daily priorities. It respects role permissions and turns operational data into usable answers.
Review-first AI tools for drafting, explaining, summarising, and triaging.
AI tools help prepare follow-up drafts, discharge explanations, intake summaries, prescription responses, client-friendly explanations, and operational summaries. The principle is review-first: AI helps prepare the work, but the clinic team stays in control.
The deeper practice-management layer Clinosa can expand into over time.
Clinosa is designed to sit alongside an existing PMS as an operational workflow layer, while gradually deepening into broader practice-management capabilities: records, migration, accounting, lab workflows, insurance workflows, reporting, integrations, and multi-location operations.
Priced per site, billed monthly. No per-user fees, no setup costs. Switch or cancel any time during the design partner period.
Clinosa handles client data, payment records, and clinical comms. Every part of the stack is designed for what that responsibility means.
We're partnering with a small number of UK veterinary clinics to shape the early product. Six to ten clinics, working closely with us over the next two quarters.
A 30-minute demo, walked through with your specific PMS and workflows in mind. No pressure, no slides.